Stephen F. Austin State University
Board of Regents Board Meeting and Committee Meetings
Oct. 30-31
Meeting 358
Austin Building, Room 307
The board of regents of Stephen F. Austin State University will convene a two-day board meeting and committee meetings according to the following agenda. In-person attendance is permitted, or view a livestream of the meeting at sfasu.edu/about-sfa/board-of-regents/meeting-information.
Note: The board of regents does not plan to take any action at this meeting relative to affiliation with a system other than receiving reports from campus groups. The board intends to call a special meeting in November, at a date yet to be determined, to consider the affiliation question. Affiliation with a system will require enabling legislation. The 88th Texas Legislative session begins Jan. 10, 2023.
SUNDAY 1 p.m.
CALL TO ORDER IN OPEN SESSION
Welcome and Introductions
System Affiliation Reports
Student Government Association Report
Staff Council Report
Academic Group Reports
Alumni Report
RECESS TO EXECUTIVE SESSION
(Scheduled for approximately 4:30 p.m.)
The board will move to executive session for consideration of the following items:
Deliberations Regarding the Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices. (Texas Government Code, Section 551.076)
Deliberations Regarding Negotiated Contracts for Prospective Gifts or Donations. (Texas Government Code, Section 551.073)
Consultation with Attorney Regarding Legal Advice or Pending and/or Contemplated Litigation or Settlement Offers, including but not limited to reported complaints, EEOC charges, Ann Wilder v. SFASU; Christin Evans v. Sydney Miley, et al; Tammy Wheeler v. Board of Regents of Stephen F. Austin State University, et al. and Sarah Evans vs. Stephen F. Austin State University, et al. (Texas Government Code, Section 551.071)
Consideration of Individual Personnel Matters Relating to Appointment, Employment, Evaluation, Assignment, Duties, Discipline, or Dismissal of an Officer or Employee, including but not limited to the director of athletics, executive director for enrollment management, chief marketing communications officer, chief information officer, chief diversity officer, director of governmental relations, vice presidents and the interim president.
RECONVENE BOARD MEETING IN OPEN SESSION
(Scheduled for approximately 8 p.m.)
The board will recess for the evening at approximately 8 p.m. with no further action expected.
MONDAY 9 a.m.
RECONVENE BOARD MEETING IN OPEN SESSION
Call to Order
Welcome and Introductions
RECESS TO COMMITTEE MEETINGS
MEETING OF THE ACADEMIC AND STUDENT AFFAIRS COMMITTEE
(Scheduled for approximately 9:05 a.m. or following the previous agenda item)
Presentation and Committee Action on Agenda Items 6-7:
6. Department Name Change for Department of Geology in the College of Sciences and Mathematics
7. Academic and Student Affairs Policy Revisions
Academic Unit Head: Responsibilities, Selection and Evaluation 4.4
Accessibility of Electronic Information Resources 16.9
Continuing Education 5.3
Credit and Contact Hours 5.4
Designation of School Status 4.5
Discipline and Discharge 11.4
Emeritus 7.10
Faculty Search 7.12
Faculty Workload 7.13
Guest Lecturers 7.15
Library Faculty 7.17
Misconduct in Federally Funded Research 8.7
Moving Expenses 3.23
Performance Evaluation of Faculty 7.22
Performance Management Plan 11.20
Prohibition of Enrollment Inducement of Military Service Members 6.23
Public Health 13.16
Reasonable Workplace Accommodations for Disabilities 11.22
Regents Scholar 7.24
Reporting of Abuse, Exploitation or Neglect of Elderly Persons or Persons with Disabilities 13.18
Selection of Academic Deans 4.9
Staff Employment 11.5
Timely Warning 13.22
University Closure for Inclement Weather and Other Emergencies 13.12
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
(Scheduled for approximately 9:20 a.m. or following the previous agenda item)
Presentation and Committee Action on Agenda Item 8:
Report: Construction Report
8. Oncor Transfer of Equipment and Facilities Bill of Sale and Assignment and Assumption Agreement
MEETING OF THE FINANCE AND AUDIT COMMITTEE
(Scheduled for approximately 10 a.m. or following the previous agenda item)
Presentation and Committee Action on Agenda Items 9-17:
9. Acknowledge Receipt of Audit Services Report
Endowment Audit
Higher Education Emergency Relief Funds Audit
Annual Inventory
Internal Projects/Investigations
Update on Audit Plan
10. Annual Audit Report and Audit Charter
11. Ratification of the 2024-25 LAR Submission
12. Amendment to KDW Contract for Demolition of Hall 16
13. Acknowledge Receipt of Contract Monitoring Report
14. College of Fine Arts Expansion Project Budget Increase and GMP Amendment
15. Campus Space Realignment and Renovation Project Budget — Steen Library Renovations
Report: HEF Status Report Fiscal Year 2022-23
16. Grant Awards
17. Finance and Audit Policy Revisions
Contracting Authority 1.3
Food Purchases 17.6
Institutional Reserves 3.19
Procurement of Electronic and Information Resources 17.16
Working Hours and Holidays 12.24
MEETING OF THE BUILDING AND GROUNDS COMMITTEE
At approximately 11 a.m., the board will tour the Art Building.
RECESS TO COMMITTEE MEETINGS
The board will break for lunch at approximately noon.
RECONVENE BOARD MEETING IN OPEN SESSION
(Scheduled for approximately 1:30 p.m. or following the previous agenda item)
Pledge and Invocation
Special Recognitions
Board Action on Item 1:
1. Approval of Board Minutes Meeting 357, July 24-26, 2022
Board Action on Personnel Items 2-5:
2. Approval of Faculty and Staff Appointments
3. Approval of Change of Status
4. Approval of Faculty Tenure
5. Approval of Retirements
Committee Reports and Board Action:
Academic and Student Affairs Committee Report and Board Action on Agenda Items 6-7:
6. Approval of Department Name Change for Department of Geology in the College of Sciences and Mathematics
7. Approval of Academic and Student Affairs Policy Revisions
Academic Unit Head: Responsibilities, Selection and Evaluation 4.4
Accessibility of Electronic Information Resources 16.9
Continuing Education 5.3
Credit and Contact Hours 5.4
Designation of School Status 4.5
Discipline and Discharge 11.4
Emeritus 7.10
Faculty Search 7.12
Faculty Workload 7.13
Guest Lecturers 7.15
Library Faculty 7.17
Misconduct in Federally Funded Research 8.7
Moving Expenses 3.23
Performance Evaluation of Faculty 7.22
Performance Management Plan 11.20
Prohibition of Enrollment Inducement of Military Service Members 6.23
Public Health 13.16
Reasonable Workplace Accommodations for Disabilities 11.22
Regents Scholar 7.24
Reporting of Abuse, Exploitation or Neglect of Elderly Persons or Persons with Disabilities 13.18
Selection of Academic Deans 4.9
Staff Employment 11.5
Timely Warning 13.22
University Closure for Inclement Weather and Other Emergencies 13.12
Building and Grounds Committee Report and Board Action on Agenda Item 8:
8. Approval of Oncor Transfer of Equipment and Facilities Bill of Sale and Assignment and Assumption Agreement
Finance and Audit Committee Report and Board Action on Agenda Items 9-17:
9. Acknowledge Receipt of Audit Services Report
Endowment Audit
Higher Education Emergency Relief Funds Audit
Annual Inventory
Internal Projects/Investigations
Update on Audit Plan
10. Approval of Annual Audit Report and Audit Charter
11. Ratification of the 2024-25 LAR Submission
12. Approval of Amendment to KDW Contract for Demolition of Hall 16
13. Acknowledge Receipt of Contract Monitoring Report
14. Approval of College of Fine Arts Expansion Project Budget Increase and GMP Amendment
15. Approval of Campus Space Realignment and Renovation Project Budget — Steen Library Renovations
16. Approval of Grant Awards
17. Approval of Finance and Audit Policy Revisions
Contracting Authority 1.3
Food Purchases 17.6
Institutional Reserves 3.19
Procurement of Electronic and Information Resources 17.16
Working Hours and Holidays 12.24
REPORTS
Faculty Senate Report
Review of Current Faculty Senate Focal Points
Staff Council Report
Review of Staff Council Purpose and Recently Completed Tasks
Upcoming Staff Council Initiatives
Student Government Association Report
Tailgating Wars
Mental Health Awareness Week
Student Leader Advisory Board
SGA Presence at Faculty Senate and Alumni Association Meetings
Academic Calendar
President Report
Faculty/Staff Picnic
Thanksgiving Holidays
Big Dip
December Commencement
Centennial
Spring Semester
Legislative Session
SFA Gala
Nominating Committee Assignment
ESTIMATED ADJOURNMENT OF BOARD MEETING
(Approximately 4 p.m.)
Where appropriate and permitted by law, Executive Sessions may be held for the above listed subjects (Section 551.071). Possible action
may be taken in Open Session on matters considered in Executive Session. Further details regarding the posted agenda are available for
public review in the Office of the Board of Regents, Austin Building 310, and Telephone (936) 468-4048.